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What’s New
One Place With All the Updates
11/02/2025: The Snow Removal Contractor has placed fiberglass marking posts on the corners of concrete to aid in snow removal without damage to adjacent areas. Please do not move or remove these and do not allow children to play with them. If they are knocked down, please replace them in the same location or notify the HOA Board so we can get them set back in. Thank you!​
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10/24/25: The lawn maintenance contractor will be working on cleaning up fall leaves October 27- Nov 1. They will be in your back yard if there are a lot of leaves in there. Please have yards cleaned up of items and poop. If yards are not cleaned up, fines will be assessed per covenants and multiple notices to homeowners. Mower will be used to mulch the leaves to reduce the cost of raking and bagging. They are not mowing the grass - just taking care of leaves.
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10/14/2025: We have hired All American Inspection Company to review the work status of TUF Restoration. They will be on site on OCTOBER 15, 2025 and will be looking at all exterior work on all affected units to determine if all the work is complete or what remains for TUF to satisfy their obligation. The report will be reviewed and handed over to the attorney and the insurance company to aid in resolution of the issues with the Hail Damage Claim from 2022. TUF is currently working to provide documentation to the Insurance company and our attorney. We are moving in the right direction at this time.
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10/07/2025 Fall Maintenance Update:
Mowing will be ending in the next few weeks with the last mowing being short to force dormancy.
Members with pets: Please clean up your yards. Some homeowners will be receiving fines due to failure to clean up and the mess it causes to equipment. Please note that besides sanity reasons, the waste in one yard can be spread to other yards through equipment and cause other pets to get worms even after the mowing contractor tries to clean up.
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The mowing contractor will be completing some edging of sidewalks with both mechanical and burn related processes. They will have the proper fire protection equipment. They will also be trimming some trees within budget constraints.
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We are still working on the irrigation system. But it will be winterized soon.
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08/25/2025 A new member letter is added to Forms and Documents. This was mailed to all home owners.
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​08/21/2025: Mowing Contractor is skipping mowing this week as to not stress the grass and will begin mowing on Mondays & Tuesdays for the rest of the season. Irrigation: Contractor has found repair parts for the well pit that are within our budget. He's hoping to have it repaired in the next few weeks. Let's keep our fingers crossed that he doesn't find any further damage once they start taking it apart!
Winter shut down of the irrigation is around September 15th.
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06/24/2025 Irrigation Update: We are still trying to get estimates for the repairs but due to the declining condition of the grass we plan to do some minimal watering. We will have the system manually run 1/2 of the system at a time on one day and 1/2 the next day and continue alternating for several days to help the grass.. We will have to pump the well pit with the leak while the system is operating, so there will be water running down the street while we do this.
0/23/2025
Irrigation Update: We initiated the irrigation start up last week. The sprinkler contractor found a leak in the well pit on a major component of the system. Initial estimates were $10,000 to repair. The board has requested other contractors to provide estimates for the repair to make sure we are spending the HOA funds in the best possible way. This may take a couple weeks to figure out. You do have the option to water your own yards on your own water system with sprinklers in the mean time. We will keep you posted as soon as we learn anything further. Thank you for your patience with this unanticipated issue.
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April 27, 2025
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​HAPPY SPRING!!!
Matt has begun mowing. He is monitoring the yards and making sure we are cutting when needed and holding off when its not needed. We have talked to the sprinkler company and are working to set up a date for start up in the next month. As of right now they are not needed.
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Reminder, if you have excessive dog poop in the yard or the yard is not picked up, Matt will skip you and you will be fined.
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WILLOW BROOK CLEAN UP
MAY 23RD TO JUNE 2ND 2025
HOA BOARD WILL BE PROVIDING A DUMPSTER ON SITE FOR THE DISPOSAL
OF ITEMS FROM CLEANING UP YOUR PROPERTY, REPLACING FENCING, ETC.
NO: FURNITURE, CAR BATTERIES, TIRES or HOUSEHOLD GARBAGE
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There should be the list of repairs that are still needed on every unit. This is to the best of our knowledge, we can not promise that this is 100% accurate, as the board made this list based off of the insurance document, Tuf Storms Invoice, and our knowledge. This list is a pretty close guess.
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When replacing your fences, please if you plan on replacing and changing anything, please make sure you have your unit modification turned in and the boards approval back, before starting any work. The fences need to be completed by June 1, 2025.
Good morning homeowners, ​
The board has been busy at work to try and get the insurance claim moving. Back in the spring we put a stop work order on Jim with Tuf Storm. We had discovered quite a bit of discrepancy's with his billing and asking for a significant amount of money with outstanding work. He had come to a stand still with our insurance adjuster. Since this spring, the board has compiled all evidence needed to take it to an attorney out of Rapid City. We have been working with them on how to recover money that was paid to Jim with no work being done as well as how to get outstanding work. They will be working in the next couple weeks on reengaging Jim to try and get all of this mess cleaned up. We have made lists of outstanding work and incorrect billing, such as double billing, or overcharging. We have tried to do this with the least amount of expense possible. If you would like more information, feel free to talk to the board President Sarah Fritz. Send an email to willowbrookbf@gmail.com and we can set up a phone call. We wanted to create the least amount of scare and chaos in this time period. We will also have an extensive report at the annual meeting.
Sprinklers will be shut off October 11th.
Matt is working on fall projects that need to be done around the neighborhood. He will be our snow removal for this coming winter.
The board will be renting a dumpster for fall yard clean up, October 18th through November 1st, please feel free to use it and throw away yard waste only. We hope this will help support homeowners in clean up. The dumpster will be in front of 33B.
The board has been locked out of the website. We now will be able to respond to your messages through the website. We apologize for the lack of response. Please also use willowbrookbf@gmail.com
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